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Building a Scalable HR Foundation for a Global Manufacturing Giant
PROJECT INFORMATION
The client is a North American manufacturer specializing in writing, text, cover, specialty, and private watermark papers. Established in 2004, the company employs 2,240 individuals and operates 15 paper mills, including a significant unionized workforce. As a leader in the paper and pulp industry, the client sought to modernize its HR and payroll operations to support long-term growth and operational efficiency.
CHALLENGES
The client faced multiple challenges that limited their HR and payroll effectiveness:
- Outdated Systems: The legacy EBS platform could not support complex union calculations, approval processes, or accurate payroll processing, leading to unreliable results.
- Cumbersome Payroll: Payroll operations were inefficient and error-prone, creating administrative burdens.
- Unreliable Data Models: The existing data model did not produce actionable insights, hindering strategic business decisions.
- Scalability Issues: The system lacked the capacity to handle complex workflows, security requirements, and union-specific benefits calculations.
RESULTS & IMPACT
Drivestream implemented Oracle HCM Cloud to deliver a comprehensive transformation of the client’s HR and payroll operations. Key components of the solution included:
- Unified HR and Payroll: Integrated HR and payroll functions into a single system, eliminating redundancies and inefficiencies.
- Complex Payroll Automation: Automated union due calculations and 401(k) contribution computations, tailored to various locations and union agreements.
- Streamlined Workflows: Deployed robust workflows and security protocols to meet the organization’s specific needs.
Enhanced User Experience: Introduced a modern, user-friendly interface that improved usability for employees and administrators alike. - Data Integration: Enabled seamless data transfers to the general ledger (GL), ensuring accuracy and efficiency.
The transition to Oracle HCM Cloud delivered significant operational and financial benefits for the client. With a rapid 5-month implementation completed ahead of schedule, the client quickly realized a more efficient, reliable HR and payroll ecosystem.
The modernized payroll system now handles the complexities of union-specific rules and calculations with ease, reducing errors and administrative burdens. The automated processes, coupled with a unified HR platform, improved decision-making through a reliable data model and actionable insights.
Additionally, the move to Oracle HCM Cloud resulted in annual cost savings of $200,000, driven by reduced infrastructure costs and streamlined operations. The client also benefited from faster payroll processing, enhanced workflows, and a scalable platform to support future growth.
LOOKING FORWARD
The implementation of Oracle HCM Cloud has equipped the client with a scalable and reliable HR and payroll infrastructure. By automating complex calculations and unifying workflows, the client is now well-positioned to adapt to industry challenges and operational growth. With enhanced decision-making capabilities and significant cost savings, the company is set to maintain its leadership in the paper and pulp sector.
Ready to transform your HR operations? Contact Drivestream to explore how Oracle Cloud solutions can optimize your organization.