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Driving HR Innovation for a Historic Educational Institution

CLIENT
A renowned private, non-profit educational institution, specializing in early childhood education
PROJECT
Modernized HR systems with Oracle HCM Cloud, Payroll, and Recruiting solutions
Challenge
Inefficient manual processes, payroll inaccuracies, and limited workforce planning tools
WHAT WE DID
Automated and integrated HR processes, improved payroll accuracy, and enhanced workforce planning with robust security and data segmentation

PROJECT INFORMATION

The client is a prestigious private, non-profit educational institution, recognized for its leadership in early childhood education and advocacy for children and families. Since its establishment in 1916, the organization has shaped national standards for understanding child development, impacting diverse sectors, including schools, hospitals, and museums

CHALLENGES

The client faced significant operational and technical hurdles in their legacy systems:

Operational Inefficiencies:

  • Managing multiple job assignments via spreadsheets was labor-intensive and prone to errors.
  • Lack of end-to-end integration created redundancies and slowed HR processes.

Technical Limitations:

  • Absence of robust workforce modeling tools hindered strategic decision-making.
  • Payroll system challenges caused inaccuracies in paychecks for employees with multiple assignments.

Strategic Barriers:

  • Division-based organizational requirements created inefficiencies in enforcing HR data security while maintaining proper segmentation.


RESULTS & IMPACT

Drivestream implemented a comprehensive HR transformation using Oracle HCM Cloud, Oracle Payroll, and Oracle Recruiting Cloud. The solution replaced the client’s legacy Ceridian Dayforce system, introducing:

Integrated HR Processes:

  • Automated workflows for job transfers, assignments, and duty changes, eliminating manual forms and paperwork.
  • Streamlined processes covering job requisitions, hiring, performance reviews, and benefits management.

Workforce Planning:

  • Position Management capabilities enhanced insights into costs, headcount, and workforce distribution.

Payroll Optimization:

  • Consolidated payroll payments for employees with multiple assignments using Oracle's Payroll Consolidated Group feature.

Enhanced Security:

  • Division-based data security achieved through advanced security roles and Area of Responsibility functionalities.

 

The transformation delivered remarkable operational and strategic benefits. Manual HR processes were eliminated, significantly improving efficiency and ensuring data integrity. A fully integrated HR system allowed seamless execution of end-to-end HR processes, from recruitment to talent management. The introduction of position management tools enabled better workforce planning, including detailed visibility into costs, locations, and staffing needs. Moreover, payroll accuracy improved dramatically, consolidating payments for employees across assignments, which boosted employee satisfaction and trust.

Automation
Payroll Processing
Operational Efficiency

LOOKING FORWARD

The Oracle HCM Cloud platform equips the client with scalable and efficient systems to support its mission of improving early childhood education. By automating and integrating HR functions, the institution is now positioned to adapt to future challenges, optimize workforce management, and sustain its leadership in the education sector.

Ready to transform your HR operations? Contact Drivestream to explore how Oracle Cloud solutions can optimize your organization.
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