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A Liberal Arts College’s Journey to Oracle Cloud Excellence
PROJECT INFORMATION
The client is a distinguished private liberal arts college in North America, renowned for its programs in journalism, film, media, and entertainment. Consistently ranked among top schools by organizations like U.S. News & World Report and Princeton Review, the institution is also a leading producer of Fulbright scholarship recipients. Its dedication to academic excellence and global outreach positions it as a trailblazer in higher education.
CHALLENGES
The institution faced several operational inefficiencies and technical barriers that hindered its ability to scale and innovate:
- Financial Processes: Lack of real-time funds checks and budgeting capabilities across the campus.
- Procurement and Spend Control: Inefficient sourcing, paper-based processes, and limited spend management.
- HR Operations: Manual HR systems with limited flexibility, including complex periodic salary and benefits rules.
- Integration Issues: Challenges in integrating with third-party vendors.
User Accessibility: Absence of self-service options, leading to labor-intensive manual workflows.
RESULTS & IMPACT
Drivestream led a comprehensive digital transformation, migrating the college from Oracle E-Business Suite (EBS) to a modern, integrated Oracle Cloud platform. The project included:
- Implementation of Oracle HCM Cloud: Streamlined HR processes, enabling efficient segmentation of staff, faculty, and students while accommodating complex payroll and benefits rules.
- ERP Cloud Deployment: Enhanced financial processes with real-time funds checks, campus-wide budgeting controls, and standardized approval workflows.
- Cloud Integration: Seamless system integration using diverse Oracle Cloud tools for procurement, talent management, and financial planning.
- Change Management: Rigorous adoption strategies ensured minimal disruption to operations while fostering user confidence in the new systems.
The transformation delivered significant operational and strategic benefits. Financial processes were streamlined with real-time visibility and robust budget controls, reducing manual efforts and enabling smarter decision-making. HR operations saw increased efficiency through improved workflows and automation, while the segmentation of user groups enhanced the accuracy of benefits and payroll management. Migrating to Oracle Cloud reduced IT workloads, providing scalability and cost-effectiveness. Furthermore, the institution achieved a self-service model across various processes, empowering end-users and enhancing productivity. As noted by the Chief Human Resources Officer, Drivestream’s approach was instrumental in tailoring the system to the college’s unique requirements, ensuring a smooth transition and sustainable improvements.
LOOKING FORWARD
With its Oracle Cloud transformation, the college is poised for long-term success. The scalable and integrated systems will support its growth, enabling seamless operations as it continues to expand its academic and global initiatives. By leveraging cutting-edge technology, the institution is well-positioned to remain a leader in higher education while fostering innovation and efficiency.
Ready to transform your HR, Finance and Student operations? Contact Drivestream to explore how Oracle Cloud solutions can optimize your organization.